Job description

The Assistant Manager - Facilities is responsible for overseeing theday-to-day maintenance, repair, and efficient operation of buildings, grounds,and equipment. This role supports the Facilities Manager by ensuring a safe,clean, and well-maintained environment for employees and visitors. TheAssistant Manager will also coordinate vendor management, adhere to budgetaryconstraints, and promote sustainability practices within the facilities.

Key Responsibilities:

1. Facilities Maintenance:
• Assist in planning and executing maintenance and repair schedules for buildings, grounds, and equipment.
• Conduct regular inspections to ensure facilities meet health, safety, and environmental standards.
• Manage preventive maintenance and handle emergency repairs efficiently.
2. Vendor and Contractor Coordination:
• Coordinate with external contractors and vendors for repairs, maintenance, and upgrades.
• Oversee vendor work quality and compliance with contractual agreements and safety protocols.
• Evaluate and negotiate vendor contracts to optimize quality and cost-effectiveness.
3. Budget Management:
• Support the Facilities Manager in developing and managing the facilities budget.
• Track expenses and assist in budget forecasting for maintenance, repairs, and upgrades.
• Monitor inventory and manage the procurement of facility-related supplies within budget limits.
4. Health and Safety Compliance:
• Ensure compliance with occupational health and safety regulations.
• Implement and monitor safety protocols and emergency response plans.
• Conduct safety training sessions for staff as required.
5. Space and Resource Management:
• Assist with office space planning and optimization.
• Oversee furniture and equipment moves and setups.
• Coordinate with other departments to ensure that facilities meet their functional needs.
6. Sustainability Initiatives:
• Support sustainability initiatives to reduce the environmental impact of facilities.
• Identify and implement energy-saving measures and promote waste reduction practices.
7. Emergency Preparedness:
• Assist in developing and maintaining emergency response plans.
• Coordinate drills and training for emergency preparedness.
8. Team Supervision:
• Supervise a team of maintenance staff, custodians, and other facility personnel.

Trainand develop staff to improve efficiency and ensure adherence to standards

Location(s)

• Test Office Area, Dubai, Dubai, United Arab Emirates (UAE_Loc_1)